Vendor offers an annual deal with a discount vs monthly
Monthly flexibility usually costs 15-25% more. Annual or multi-year gives a discount but also auto-renewal traps and cash-flow impact.
support/saas-en-licenties/annual-vs-monthly-multi-yearsteps: 5
Try this first
- First decide how confident you are this tool stays in 12 months; on doubt, go monthly.
- On annual or multi-year: ask explicitly for the discount (not every vendor offers it unprompted) and put the percentage in writing.
- Multi-year (2-3 years) sometimes adds discount but tightens lock-in; only do this when the tool is genuinely embedded.
- Negotiate the notice period: standard 30-90 days before renewal; shorter is better.
- Pricing rarely stays current; today's discount is not next year's guarantee.
When to bring us in
On multi-year contracts above 10,000 EUR: ask for advice, the clauses bite later if you want out.
See also
- New hire has an account but cannot reach Outlook or TeamsAn M365 account without a license is an empty shell. Assigning takes a few clicks, but picking the right plan pays off long-term.
- Employee left, but their email must be retainedPulling the license straight away starts a 30-day timer on the mailbox. The right route keeps access to the mail without paying for the license.
- We pay for licenses nobody usesBetween leavers, duplicate plans, and test accounts there is often 10-20% wasted license spend. A usage report exposes it fast.
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